Run your first week in ShiftPriority

Build, review, publish, and change a schedule without surprising the team.

• Use Month to spot coverage, Week to build the schedule, and Day for detailed work.
• Legend explains every pattern and mark on a shift. Special day changes the opening hours of one day only, for a holiday or an event.
• Plan a normal week once in Templates and let Fill schedule draft each week. What it can't fill becomes an open shift your team can pick up in their app (Pro).
• Have your schedule on paper or in Excel? Use AI Import on the Schedule page: you check the week before saving, nobody's existing shift changes unless you press Replace, and the shifts arrive as drafts.
• Draft changes remain manager-only until you publish them.
• After a published shift changes, publish again so employees receive the new time.

Keep the roster accurate before it reaches the schedule.

• Set each person's role, hourly rate, monthly hours limit and availability under Team. The roles themselves live in Settings → Roles & Tips.
• Click someone's row to change their details, or to set weekly limits and who works with whom for Fill schedule.
• Employees submit availability and time-off requests from their Requests page.
• Approve requests before building the affected week so conflicts are caught early.

Turn daily sales and worked hours into an auditable payout list.

• Choose Shared Tip Pool or Tip Sharing (Tip-Out) under Settings → Roles & Tips.
• In the schedule's Day view, enter the day's tips, or each server's sales and tips for a tip-out, and confirm the hours worked.
• Confirm payout pays the rest and locks the finished day; Unlock to Edit opens it again.
• Review every day on the Tips page, and mark each payout when it is handed out.

Capture real attendance and resolve exceptions before reporting hours.

• Under Settings → Time Clock, choose how staff clock in: a shared tablet with their PIN, a button in their phone app, or an NFC tag.
• Every clock-in and clock-out lands in Timesheets next to the scheduled time.
• Correct a time with a reason, then approve the hours.
• Payroll preparation gets the approved hours ready for payroll: by month with a CSV for your tax advisor in Germany, and by pay period with overtime, tips and a Gusto file in Florida.

Connect your POS so each day's sales sit next to your labor cost.

• Connect Square or SumUp under Settings → Integrations (Pro and Business plans). The first sync also imports up to 13 months of past sales.
• For Square, map catalog items and categories after the first sync to split revenue into food and drink.
• If a Square day looks incomplete, press Re-sync in the Reconciliation table (last 14 days); for today, press Sync today. Do not edit synced totals by hand.

Use the right channel for updates and approvals.

• Announcements are one-way notices for the whole team or one role, sent from Overview. Each one shows how many have read it, and Resend to unread reminds the rest.
• Employees get each announcement as a notification in their app.
• Shift swaps, cover, availability, and time off stay in Requests so every decision is tracked.
• The Scheduling rules under Settings → Roles & Tips decide whether your team can ask for swaps and covers, and can block requests in the last 24 hours before a shift.
• Settings → Time off sets which kinds of time off your team can ask for, whether they're paid and whether you approve them, starting from the law where you are.