Video length: 1:37
Watch on YouTube ↗How to distribute tips and record payouts in ShiftPriority
Follow a day's Tip Sharing workflow from sales and tip entry to confirmed hours and recorded payouts. ShiftPriority calculates and records the split; you collect and pay the money outside the app.
English AI voice with English and German captions. The video loads from ShiftPriority when you press Play.
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Before you start
Choose the correct workplace and service day. This full workflow needs Tips and Revenue access, Timesheets permission to confirm hours, and Schedule permission when publishing shifts. Changing the tip method or rules requires Business settings access. Configure the method and eligible roles first, and prepare the source sales/tip report and actual worked times. The recording uses Tip Sharing; Tip Pool has different entry fields.
Follow the steps
Open the correct service day
Open Schedule, select Day view and navigate to the service day you are reconciling. Find Tips & Revenue below the schedule. Check the workplace and operating-day cutoff so late-night work and receipts belong to the intended service day.
Enter the source totals
With Tip Sharing, enter the relevant server's food sales, drink sales and tips from your source report. Entries save as you type. Wait for the saved/calculated status, check the amounts and reconcile the total with the report before continuing. Automatic POS imports are not required for this manual workflow.
Review the calculated distribution
Check each server's contribution and the support staff shares. The calculation follows the tip method and rules configured for your workplace. The recording's 3% of food sales and 5% of tips are example rules, not universal defaults or a recommendation for every business.
Check and confirm actual worked hours
After the shifts have ended, open the individual confirmation dialog and correct worked start or end times when needed. Publish drafts and pending time changes before confirmation; Publish & Confirm Hours can combine those steps. The bulk action uses stored planned start and end times, so correct actual times individually before using Publish & Confirm All. Publishing makes those shifts visible to the team. Resolve all relevant confirmation requirements, including coworkers whose hours affect support shares.
Record money you have actually collected or paid
Mark a server's contribution when you have collected it, then mark each support person's payout after paying them. These marks record your real-world actions. They do not collect card funds, send a bank transfer or pay wages.
Confirm the record and lock the tip day
Once the amounts, hours and actual payments have been checked, Confirm payout marks remaining eligible payouts as paid and locks the tip day once all persisted payouts are settled. If everything was checked individually, use Finalize & Lock Day. Review the record on the Tips page. Confirm only when the paid status accurately reflects what happened.
Connect daily tip records with your workplace's distribution rules. Explore tip distribution software
What to know about this recording
Does Confirm payout transfer money?
No. The recording's phrase 'pays the rest' describes updating the payout records. The actual collection and payment happen outside ShiftPriority.
What is locked?
The lock finalizes this tip-sales and payout workflow. It does not make every record for that calendar day immutable. A manager with Tips permission can use Unlock to Edit to reopen the tip day. Unlocking does not reverse any real payment. Recalculation can replace payout records with unpaid records, so reconcile previous real payments before marking anything paid again.
Which distribution rules should I use?
Use the method and eligible participants agreed for your workplace and check the applicable rules. Support shares normally follow paid hours, but a group can be configured for an even split. Configured role percentages and their source can also change the result. Role configuration, the worked role and Receives tips determine participation. The example percentages and hour-based split are specific to the demonstration.
Full video transcript
The original spoken transcript is shown below. The notes above explain any qualifications to the recording.
In this video, you'll enter a day's tips, and pay them out.
Open the schedule in Day view, and go to the day.
Below the schedule, Tips and Revenue follows your tip method.
With Tip Sharing, every server who worked gets a card.
Enter each server's food sales, drink sales, and tips, from your POS report.
It saves as you type, and works out the tip-out.
The purple amount is what each server gives.
Here, 3% of food sales, plus 5% of their tips.
The funnel collects it from the servers, and passes it to the support staff below.
Each person's share follows their hours.
Before you pay out, the hours must be confirmed.
Saturday's shifts are still drafts.
To check one person, click their card.
Change the worked times if they're different, then click Publish and Confirm Hours.
Publish and Confirm All does everyone else at once.
Publishing shows the shifts to your team, and lets them know.
Now pay out.
Tick each server when you've collected their tip-out.
It drops into the funnel.
Then tick each support person as you pay them.
Confirm payout pays the rest, and locks the day.
Nothing on a locked day can change by accident.
Unlock to Edit opens it again.
That's the day's tips, paid out.
Every day is also on the Tips page.
More video guides
How to publish a schedule in ShiftPriority →
Publish one shift, a day or a week in ShiftPriority. Learn how drafts, employee notifications and republishing changed shift times work.
How to add and invite an employee in ShiftPriority →
Add an employee, choose their role and availability, and invite them to ShiftPriority by email or a personal link. Includes video and full transcript.