> Publish one shift, a day or a week in ShiftPriority. Learn how drafts, employee notifications and republishing changed shift times work. > > Source: https://shiftpriority.com/docs/publish-schedule/ · Language: en [Home](https://shiftpriority.com/) [Docs](https://shiftpriority.com/docs/)How to publish a schedule in ShiftPriority Video length: 1:57 [Watch on YouTube ↗](https://www.youtube.com/watch?v=Iyw_kpHmpzw) # How to publish a schedule in ShiftPriority Build the schedule as a draft, check it, then publish the shifts your team should see. This short walkthrough also shows what happens when you change a published shift's times. English AI voice with English and German captions. The video loads from ShiftPriority when you press Play. ## Jump to a step Choose a chapter to jump to that part of the video. 1. [0:00Draft shifts](https://shiftpriority.com/videos/guides/publish-schedule.mp4#t=0) 2. [0:21Publish one shift](https://shiftpriority.com/videos/guides/publish-schedule.mp4#t=21) 3. [0:35Publish one day](https://shiftpriority.com/videos/guides/publish-schedule.mp4#t=35) 4. [0:49Publish the whole week](https://shiftpriority.com/videos/guides/publish-schedule.mp4#t=49) 5. [1:06Changes after publishing](https://shiftpriority.com/videos/guides/publish-schedule.mp4#t=66) ## Before you start Sign in to the correct workplace with permission to manage the schedule. Add your employees and shifts first, and resolve any availability conflicts that prevent publishing. ## Follow the steps 1. ### Check the draft shifts Open Schedule and choose the day, week or month you want to review. Striped draft shifts are not yet visible to employees. Other managers with the appropriate access can review them. 2. ### Choose how much to publish Open an individual shift and use its paper-plane Publish button, publish a single day from its date heading, or use Publish at the top to publish the pending shifts in the current view. In Day view that covers the day; in Week view the week; in Month view the month. 3. ### Check the published state Published shifts lose their draft pattern. The pending count decreases and the status shows when everything in the selected view is published. Your team can now see the published schedule in their employee app. 4. ### Republish changed start or end times Save the new times, then review the pending change. Employees keep seeing the last published times until you republish. The shift dialog shows those previous times so you can compare before sending the update. 5. ### Handle cancellations separately Deleting a published shift removes it without another publish step. Check the employee and date carefully before deleting; cancellation alerts apply to shifts that are still relevant, rather than every historical shift. Build and publish shifts in the same place your team checks its schedule. [Explore restaurant scheduling software](https://shiftpriority.com/restaurant-scheduling-software/) ## What to know about this recording ### Who can see drafts? The recording says draft shifts are visible only to you. More precisely, they are hidden from employees; authorized managers can also see and manage them. ### How do notifications work? Employees can see published shifts in their app. Email alerts depend on the plan, notification settings, an employee email address and a verified publishing manager email. Email alerts are a Pro and Business feature; delivery is not guaranteed for every publication. ### Which edits need republishing? The pending-change flow shown here applies to changes to start or end times. It should not be read as a promise that every field edit follows that same process. Full video transcript The original spoken transcript is shown below. The notes above explain any qualifications to the recording. 0:01 In this video, you'll publish your schedule so your team can see it, and see what happens when you change a shift afterwards. 0:08 New shifts start as drafts. 0:10 The stripes mean only you can see them. 0:13 Your team sees a shift once you publish it. 0:17 You can publish one shift, one day, or the whole week. 0:21 To publish a single shift, click it, then click the paper plane. 0:26 The stripes are gone, and Ben gets a notification in the app. 0:30 Everyone also gets an email with their shifts, if they have an email address on file. 0:35 To publish a whole day, click the paper plane next to the date. 0:40 Every draft that day goes out at once. 0:43 When a day has nothing left to publish, the paper plane becomes a green check. 0:49 To publish everything you're looking at, click Publish at the top. 0:53 The number tells you how many shifts still need it. 0:56 Once they're out, it says All published. 0:59 In Day view, the same button publishes that day. 1:03 In Month view, the whole month. 1:06 Now, say Noah starts an hour later on Tuesday. 1:10 Click the shift, change the start, and save. 1:17 The stripes are back. 1:19 Noah still sees the old time until you publish the change, and the button at the top counts it again. 1:25 Open the shift, and the window says which time Noah still sees. 1:30 Deleting a published shift needs no publishing. 1:34 The bin removes it, and the employee is told right away. 1:38 Click the paper plane to republish. 1:40 Noah gets a notification with the new time, and is asked to mark it as seen. 1:46 If you're ever unsure what a pattern or badge means, Legend explains each one. 1:51 Your week is published, and your team can see it. ## More video guides [### How to add and invite an employee in ShiftPriority → Add an employee, choose their role and availability, and invite them to ShiftPriority by email or a personal link. Includes video and full transcript.](https://shiftpriority.com/docs/invite-employee/) [### How to distribute tips and record payouts in ShiftPriority → Enter a day's tips, check worked hours, review the split and record payouts in ShiftPriority. Watch the Tip Sharing walkthrough with a full transcript.](https://shiftpriority.com/docs/distribute-tips/) [Open your schedule →](https://app.shiftpriority.com/schedule) [All documentation →](https://shiftpriority.com/docs/) ## Give your team back their Sundays Stop wrestling spreadsheets. Build your first schedule this afternoon - and see your labor cost the moment you publish. [Get started free →](https://app.shiftpriority.com/signup) 14 days free · Set up in minutes · No credit card